eInvoicing
Introduction
DOC accepts eInvoices. Find out how to send DOC an eInvoice.eInvoicing is rolling out across New Zealand, with many businesses and the wider government sector progressively becoming enabled to send and receive eInvoices. The Department of Conservation has moved to eInvoicing too and can receive eInvoices.
eInvoicing is the digital exchange of invoice information directly between buyers’ and suppliers’ financial systems, even if these systems are different.
With eInvoicing, businesses no longer need to generate paper-based or PDF invoices that must be printed, posted or emailed, and buyers no longer need to enter these manually into their financial system.
Removing manual handling of your invoices means they get to the right place and prevents errors from happening. It:
- improves accuracy and security,
- reduces processing time and
- speeds up payments.
How to send DOC an eInvoice
To ensure we can receive and process your eInvoices you’ll need your finance or accounting system to be able to send eInvoices. Your invoice needs to include our New Zealand Business Number (NZBN) with the other invoice information you send us.
Our NZBN is 9429000028295.
To help us ensure smooth processing and payment of your invoices make sure your eInvoices include a Purchase Order (PO) number.
If you are unsure of your PO number, check with your DOC contact person.
It’s easy to get started if you’re using Xero or MYOB
If you’re on a Xero Starter, Standard or Premium plan, follow the Send an eInvoice instructions on the Xero website.
If you use MYOB Essentials (also called MYOB Business) or you access your AccountRight company file in a web browser, follow the eInvoicing instructions on the MYOB website.
Send us eInvoices instead of PDFs as soon as you’re ready.
